Accounts Payable Clerk

Summary: Responsible for compiling, processing, and recording of all accounts payable on a timely basis with a high degree of accuracy and high level of attention to detail. Maintains vendor records.

Essential Duties and Responsibilities include the following. Other duties may be assigned as required by the needs of the organization.

  • Process accounts payable by matching purchase orders and invoices.
  • Process company bank and store credit card accounts by matching purchase orders and receipts with statements.
  • Audit and verify expense reports.
  • Follow up with staff to verify proper coding.
  • Ensure proper payment authorization by matching approval limits.
  • Create and track spreadsheets for multi-payment purchase orders.
  • Close purchase orders for vendor payments processed and submit check files to bank.
  • Mail signed checks and file paid invoices.
  • Process positive pay system notifications daily.
  • Complete vendor credit applications.
  • Update and maintain vendor database.
  • Reconcile vendor statements.
  • Process 100-150 checks per week.
  • Process and follow up on rush items.
  • Maintain accounts payable files.
  • Distribute 1099s after year end.
  • Work special events as required, including some evenings and weekends.
  • Assist staff by answering questions related to accounts, procedures, and services. 

Job-Specific Competencies

Commitment to the Arts Center’s Mission: Demonstrates accuracy, thoroughness, and high level of attention to detail; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality. Acts as a positive influence on others; is passionate about the Arts Center, internally and externally.

Innovation: Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention. 

Relationship Building:  Balances team and individual responsibilities; exhibits objectivity and openness to others' views; contributes to a positive team spirit and a climate where trust and respect are fundamental. Displays highly ethical behavior and continuously executes a high level of customer service. Maintains confidentiality. Works well with others.

Time Management: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans to meet deadlines.                                                                                                  

Skills: Proficiency in Excel software required. Knowledge of accounting software and Microsoft Word is beneficial. Accuracy and high level of attention to detail are essential.  

Education and/or Experience                                                   

  • Associate’s degree or equivalent from a two-year college or technical school; and at least two years related experience and/or training; or equivalent combination of education and experience.
  • Proven experience in accounts payables. Solid accounting knowledge is required.
  • Not- for-profit experience preferred but not required.

The John Michael Kohler Arts Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

Please send cover letter, résumé, and three professional references to:

John Michael Kohler Arts Center
Human Resources Manager
608 New York Avenue, Sheboygan, WI 53081
Or email: HR@jmkac.org