Human Resources Generalist

Summary

The primary responsibility of the Human Resources Generalist role is to hire the best talent; administer compliant benefits, policies, and programs; and manage data to support high performance and staff retention. In addition, this position provides administrative support to the director of the John Michael Kohler Arts Center (JMKAC) to ensure effective board of director meetings and follow through. This position builds trustworthy relationships with staff, board members, and the public to foster a positive culture and contribute to the mission of JMKAC.

This is a full-time position reporting to the director of human resources with a dotted line reporting relationship to the director of JMKAC.

Essential Duties and Responsibilities include the following: 

  1.  Recruits (i.e. posts jobs, interviews, background checks and offers) exempt and nonexempt roles using a variety of progressive techniques and assists in the selection of top talent.
  2.  Plans and conducts new employee orientation to ensure the completion of all paperwork, understanding of policies/procedures, and learning about the Arts Center and how their roles contribute to the mission.    
  3. Administers benefits programs including new hire benefits meetings, enrollment/disenrollment, COBRA and review and reconciliation of provider invoices and 403b deferrals. 
  4. Coordinates Family Medical Leave Act (FMLA) paperwork.
  5. Maintains payroll / HRIS / ATS systems and functionality for reporting, employee self-service, and processing payroll. Creates reports that help with decision making, performance and identifying trends and potential issues. 
  6.  Enters and tracks bi-weekly payroll changes and resolves payroll issues.
  7. Responds to a variety of inquiries and assists with all routine human resources functions such as policies, procedures, programs, benefits, payroll, unemployment and employment verification requests.
  8.  Coordinates the completion of the first report of injury forms and investigates to ensure completeness and accuracy. Reports recordable incidents to insurance carrier and maintains the OSHA logs for reporting. Elevates severe incidents to HR director.
  9.  Performs other duties and responsibilities as assigned by director  (i.e. collection of data, research, and recommendations for policies).
  10. Participates on employee committee and follows through on recommendations.  Coordinates employee events. 
  11. Coordinates and responds to questions for the annual Midsummer Festival of the Arts event with artists, marketing, and operations.  
  12. Coordinates activities related to the Board and other internal or external meetings as they relate to the Director. Prepares agendas, reserves and prepares facilities, and records minutes of meetings.
  13. Arranges appointments, schedules staff meetings with the director as well as board and committee meetings, and handles correspondence with board members.

Knowledge, Skills, and Abilities:

  • Commitment to the mission, vision, values and goals
  • Excellent written and oral communication skills
  • High level of proficiency and extensive knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
  • Collaborative team builder
  • Trustworthy
  • Problem solving
  • Forward thinker—continuous improvement
  • Feedback
  • Coaching
  • Analytic
  • Self-motivated
  • Assess and manage multiple competing priorities and work well under pressure
  • Excellent time management

Experience: 

  • Bachelor’s degree in human resources or other relevant degree
  • 3–5 years prior human resources experience handling benefits, payroll, HRIS
  • 2 years prior recruitment experience with exempt and nonexempt professional and management positions
  • Prior experience providing direct support of manager, administrator or executive director
  • Must have a high level of interpersonal skills and be able to handle sensitive and confidential matters with appropriate discretion and responsibility.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or touch objects; and talk or hear. The employee is occasionally required to stand, walk, climb or balance, and smell. The employee must be able to lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position is an office-based position.

The John Michael Kohler Arts Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please stop in to complete an application, or submit a résumé with three professional references to:

John Michael Kohler Arts Center
Human Resources Manager
608 New York Avenue
Sheboygan WI 53081
Or email: HR@jmkac.org